Payroll Specialist

One of Canada's Best Diversity Employers and Greater Toronto's Top Employers for many consecutive years, William Osler Health System (Osler) provides a safe and supportive health care network to grow your career. Osler is nationally recognized for its commitment to patient safety and is Accredited with Exemplary Standing, the highest rating a Canadian hospital can receive. As a major Ontario hospital system, and home to some of the biggest specialty and emergency departments in the country, Osler serves the 1.3 million residents of Brampton, Etobicoke and surrounding communities. We are proud to offer you incredible exposure to best-in-class health care delivery and challenging hands-on opportunities to stay at the top of your game.

A hospital system built for and by the community, we continue to expand our services to meet the needs of a growing population, creating opportunities for increased hands-on skills development, cross-department training and promotional opportunities. Guided by our accomplished senior leadership team, together we are driving our vision of patient-inspired health care without boundaries.

At Osler, we invest in careers that go beyond where health care professionals like you can achieve their goals and find deep personal and professional fulfillment. Join our team today!

Accountabilities:

• Perform intensive audits and validate the payroll prior to payment including analysis of excess dollars and hours in various earning categories, benefit banks, sick banks, collective agreement penalty rules, Workplace Safety Insurance Board and union dues recoveries, vacation banks and hospital pension premiums audits within the payroll deadlines
• Calculate ad hoc retro-active payments as required
• Calculate and process terminations, transfers and leaves in accordance with legislation and issue Records of Employment
• Determine and process maternity and paternity top payments, pension, medical and dental benefits as per union collective agreements and Human Resources policy for extended employee leaves
• Ensure that payroll adjustments are interpreted as per the manager's request, debiting and crediting the departments accordingly to ensure the employee is paid correctly (this may affect overtime pay, vacation benefits, and legislated holidays and must be in compliance with the collective agreements and hospital policy)
• Calculate and process special payments for vacation pay, retroactive payments, allowances etc. as outlined in union collective agreements and Human Resources policy within the time specifications of the settlement/award (this requires payroll entry, downloading of Meditech reports and customizing them in Excel to produce the required results to pay out the amounts owed)
• Reconcile biweekly HOOPP employee contributions to ensure annual pension reconciliation is compliant, includes monitoring employee extended leaves of absence
• Prepare bi-weekly, monthly and year end payroll reporting and payments to Canada Revenue Agency, Workplace Safety Insurance Board, benefit insurance, the hospital pension plan, employer health tax, garnishments and union dues for multiple unions, etc. within the required deadlines
• Provide payroll Meditech training to managers and timekeepers to ensure compliance with the collective agreements, Human Resources policies and payroll procedures
• Provide ongoing support through educational information regarding appropriate coding, payroll deadlines, pertinent information regarding upcoming pays, etc.
• Track and monitor payroll data to create reports tailored for surveys, statistics, analysis, ad-hoc and benchmark reporting
• Document changes to employees pay and maintain all such records in accordance with hospital policies

• Business administrative or accounting diploma or related discipline from a recognized community college
• National Payroll Institute - Payroll Compliance Practitioner (minimum)
• Minimum five years of progressive payroll processing experience, preferably in the health care industry
• Working knowledge of an in-house payroll system, preferably the Meditech system
• Applied knowledge of federal and provincial laws and payroll reporting requirements is required
• Applied knowledge of working in a unionized environment with a defined benefit pension plan
• Applied working knowledge of the Meditech payroll system, MediHR and Kronos
• Superior computer skills with experience in all Microsoft Office applications with advanced Excel skills
• Excellent organizational skills and analytical skills
• Strong verbal and written communication skills with superb interpersonal and customer service skills
• Demonstrated ability to take initiative, prioritized and multi-task in a fast-paced environment
• Demonstrated ability to handle and meet multiple tight deadlines and work with minimal supervision
• Detail oriented and accurate data entry skills
• Ability to maintain confidentiality at all times
• Demonstrated high level of professionalism
• May be required to travel between sites
• Must demonstrate Osler's Values of Respect, Excellence, Service, Compassion, Innovation and Collaboration

Hours: Currently days (subject to change in accordance with operational requirements)

This is a Hybrid role: Roles that function remotely, but require essential, regular onsite weekly work

Annual Salary:
Minimum:  $70,083.00
Maximum: $87,613.50

Application deadline: March 21, 2025

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Osler values inclusivity and diversity in the workplace. We welcome and encourage applicants from diverse backgrounds. We are committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act. If you require an accommodation at any stage of the recruitment process, please notify Human Resources at [email protected].

While we thank all applicants, only those selected for an interview will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose.