Accounts Payable Specialist
4/17/2025
Long Beach, California, United States
At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. We are building artificial gravity space stations, allowing long-term stays in space without the adverse effects of zero-gravity. Our initial crewed space habitat will be Haven-1, scheduled to be the world’s first commercial space station when it launches into low earth orbit in May 2026. Our team is all-in, committed to executing our mission safely and on time. If you want to work with the most talented people on Earth furthering space exploration for humanity, come join us.
Vast is seeking a detail-oriented and proactive Accounts Payable Specialist I to join our growing Finance team in Long Beach, reporting to the Accounts Payable Manager. In this role, you will help lay the financial groundwork essential to designing and building artificial-gravity, human-rated space stations. You will be responsible for processing a high volume of invoices, maintaining vendor relationships, ensuring the accuracy and timeliness of payments, and supporting automation and process improvement initiatives.
This will be a full-time, non-exempt position located in our Long Beach location.
Responsibilities:
- Process high-volume of vendor invoices 250/month
- Match invoices to purchase orders and receipts and the resolution of any discrepancies
- Ensure all invoices have proper backup, coding, and approvals before processing
- Assist with vendor payments, travel and expense reimbursements, and international payments
- Manage vendor onboarding process including setting-up credit terms, up-to-date W9 forms and other necessary information
- Reconcile vendor statements, research, and correct discrepancies
- Contribute to automation and process improvement projects
- Establish and maintain electronic repository for supporting documentation related to all invoices and reimbursements
- Provide excellent and timely responses to vendor emails and internal customer inquiries
- Assist the Finance team with other ad-hoc projects as needed
Minimum Qualifications:
- 3-5 years Accounts Payable Experience or Accounting
- High School Diploma or equivalent
Preferred Skills & Experience:
- Experience in manufacturing industry
- Proficient with Google Suite products (sheets, slides and documents)
- Ability to work effectively in a team environment
- Excellent and clear communication skills for relaying data (verbally and in-writing) between other employees, vendors, and customers
- Logical and strategic approach to solving problems
- Comfortable working in a high-stress environment balancing several projects at any given time, and the flexibility to adjust for abrupt changes in strategic direction.
- Experience with Netsuite and Ramp or equivalent AP software/accounting systems
- Strong understanding of procurement and cost accounting principles
- Exceptional attention to detail, organizational, and time management skills
- Ability to thrive in a fast-paced, early-stage startup environment
- Strong problem-solving skills and accountability
- Ability to handle sensitive information with confidentiality and professionalism
Additional Requirements:
- Ability to travel up to 50% of the time
- Willingness to work evenings and/or weekends to support critical mission milestones
- Ability to lift up to 25lbs unassisted
- Specific certifications, as appropriate
U.S. EXPORT CONTROL COMPLIANCE STATUS
The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.EQUAL OPPORTUNITY