Finance Assistant

TrustedHousesitters is a global pet care travel exchange; a double sided digital marketplace of owners and sitters that’s growing rapidly through our unique combination of product, proposition, marketing and community building.

At our marketplace we facilitate the perfect match between pet owners who want to leave their pets in safe hands and pet sitters looking to enjoy the companionship of pets whilst they travel. We enjoy exceptional customer retention rates driven by the fact that our owners and sitters realise the amazing value and incredible experiences we can facilitate.

We're fully in scale-up mode and have grown to be the only global platform of its kind. In the last few years, we’ve consistently achieved high year-on-year growth. Thanks to strong tailwinds in the pet and travel industry in the post-Covid world, 2022 has been our strongest year so far. The USA has become our biggest market, followed by the UK and Australia.

We've just recently been named as one of the Escape the City's top organisations to work for 2023!

Our team has a collaborative and supportive culture. We’re passionate about pets, people and travel; continuously searching for the win, win, win that makes everyone’s lives easier, travel kinder on the pet and enables a more sustainable travel footprint.

We've recently made the transition to a remote-first business, however we've retained a HQ in central Brighton which is available for collaborative working and in-person meet-ups.

About the role

Reporting to the Financial Controller and working closely with our Management Accountant and Financial & Commercial Accountant, you will be a key member in our finance team of 4, supporting the team in all aspects of financial administration and reporting for our 5 UK legal entities. This is a great opportunity to showcase your skills and initiative in a growing company.

• Responsible for recording and payment of all payable invoices

• Ensuring proper review & authorisation
• Reviewing invoice uploads through Dext to confirm correct mapping and data population for automated booking into Xero including review of correct accounting and VAT treatment
• Responsible for ensuring all bills and other payments (including payroll related costs and taxes) are paid on time by preparation of timely payment runs, accurate input into HSBC and ensuring authorisations occur on time. 
• Managing the invoices inbox and responding to queries

• Preparation of revenue recognition journal
• Maintenance of prepayment and accruals listings and monthly journal postings
• Fixed Asset reconciliations in Xero and posting of depreciation
• Monthly Balance Sheet reconciliations
• Preparation of the monthly management reporting pack
• Preparation of management recharge journals
• Monthly inter-company reconciliation
• Monthly reporting to our insurance provider
• Maintaining actuals in the cashflow forecast and commercial model reporting

• Liaising with our external payroll provider, ensuring all monthly changes are reflected correctly in the payroll calculation
• Preparing the payroll report and reviewing monthly movements
• Preparation of monthly journal entry
• Ensuring payroll is paid correctly and on time
• Ensuring all payroll taxes are paid correctly and on time
• Responsible for Company Pension reporting
• Responsible for the preparation of the quarterly VAT returns liaising with our external Tax accountants for the timely completion of their reviews and providing any support required
• Processing expenses and company card reconciliations
• Daily Bank reconciliations
• Support on the annual external audit
• Supporting the wider finance team on year end process and compliance projects.
• Supporting on other commercial projects and initiatives
• Continues process improvement
• Other ad hoc projects as required

• 3-5 years experience in a similar role
• Strong numerical aptitude and attention to detail, ensuring accuracy in all financial tasks
• Experience in a similar role including month end close journal entries and VAT returns
• Proficiency in accounting software and Microsoft Excel
• Excellent organisational skills with the ability to manage multiple tasks effectively
• Confident communication skills, both written and verbal, to liaise with various stakeholders
• Ability to work independently as well as part of a team, demonstrating initiative and problem-solving capabilities.
• Knowledge of basic accounting principles and practices is desirable but not essential; training will be provided.

• Experience of using Xero 
• AAT/CIMA/ACA part qualified

Important note: It is rare that candidates will have experience of everything in the job description, so please do not be put off from applying if you do not meet every aspect of the criteria listed!

Benefits

In addition to a competitive salary and bonus, we offer a range of benefits, including:

Fully remote work

Discretionary 10% annual bonus scheme

Generous equity options

25 days holiday annually plus bank holidays and Christmas to New Year closure

Pension scheme: 5% from you as an employee and 3% from TrustedHousesitters

Premium TrustedHousesitters pet owner and sitter membership. This includes benefits like airport lounge passes, sit cancellation insurance, and home and contents insurance for sits for you

X5 premium memberships for your friends and family each year

Our team have an unlimited housesitting allowance, can work remotely from their sits, and are eligible to £500 per year towards travel costs

£200 annually towards home office equipment

Access to Spaces (co-working) Locations across the globe

Monthly working from home stipend

Macbook

Find a rescue pet to join your family and we’ll cover the adoption fees, as well as paternity to help any pet settle into their new home.

We host a quarterly all-expenses paid meet-up and will fund team events (remote or in person) throughout the year

We can cover costs of personal development resources, and have a regular time set aside for personal development

Bupa Health Insurance and Dental Insurance plan

SimplyHealth Healthcare Cash plan

Trusted Giving scheme - employee volunteering via Onhand and employee giving via Tyve

Weekly virtual yoga sessions

Brighton Bikeshare

Recruitment Referral Bonus

If you're ready to join us on our mission to become the most loved pet travel solution, we'd love to hear from you!

In your application, please feel free to note which pronouns you use (For example- she/her/hers, he/him/his, they/them/theirs, etc).

At the heart of our team are a mix of diverse backgrounds. Here at TrustedHousesitters, we’re committed to the equal opportunities policy throughout the interview process and selection. Offers of employment into TrustedHousesitters are based solely on individual merit, qualifications, and the person's professional suitability. Gender identity, sexual orientation, marital or civil partnership status, colour, race, nationality, ethnic or national origins, religion or beliefs, age, mental or physical disability, medical condition, pregnancy or maternity status, or any other protected characteristics do not enter into our decision-making process.