Administrative Coordinator

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Are you an organized, detail-oriented professional looking to play a key administrative role within a team? We are seeking a detail-oriented and organized Administrative Coordinator to play a crucial part in supporting our traffic engineering team and ensuring smooth operations across our technical departments. Your responsibilities will include responding to inquiries from both internal staff and external clients with standard correspondence and directing inquiries to the appropriate individual or department as needed. The ideal candidate will have experience working with various tools and platforms, including SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Additional responsibilities may include:

• Providing administrative support to technical teams including scheduling, documentation, and communication.
• Utilizing SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel to manage and organize data and workflows.
• Assisting in coordinating and supporting activities related to the traffic team, ensuring timely and efficient completion of tasks.
• Maintaining and updating project documentation, reports, and other relevant materials.
• Facilitating communication between technical teams and other departments to ensure alignment and help resolve any challenges that may arise.

You bring to the team:

• Associate degree in business or a related area preferred
• Minimum three years’ experience in a related position
• Strong communication skills
• Ability to contribute and work well on a team
• Skills in organizing, writing, and paying strong attention to details
• Develop and foster effective professional relationships internally and externally
• Exhibit good interpersonal and problem-solving skills

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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