Office Services Assistant
3/17/2025
Boca Raton, FL
We are united in our mission to make a positive impact on healthcare. Join Us!
- South Florida Business Journal, Best Places to Work 2024
- Inc. 5000 Fastest-Growing Private Companies in America 2024
- 2024 Black Book Awards, ranked #1 EHR in 11 Specialties
- 2024 Spring Digital Health Awards, “Web-based Digital Health” category for EMA Health Records (Gold)
- 2024 Stevie American Business Award (Silver), New Product and Service: Health Technology Solution (Klara)
Who we are:
We Are Modernizing Medicine (WAMM)! We’re a team of bright, passionate, and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent, specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling, we have grown to over 3400 combined direct and contingent team members serving eleven specialties, and we are just getting started! ModMed is based in Boca Raton, FL, with office locations in Santiago, Chile, Berlin, Germany, Hyderabad, India, and a robust remote workforce with team members across the US.
ModMed is hiring a driven Office Services Assistant to join our positive, passionate, and high-performing People Experience team focused on delivering a best-in-class employee experience. This role is crucial in driving efficient office operations, fostering employee engagement. This is an exciting opportunity to help create a welcoming workplace environment within a fast-paced Healthcare IT company that is truly Modernizing Medicine!
Your Role:
- Proactively assess office needs, recommend improvements, and execute workplace solutions to enhance functionality and employee satisfaction.
- Implement and maintain processes to ensure supplies, services, and office resources are available in an organized and efficient manner.
- Help maintain an organized and presentable office. Track inventory. Ship and receive packages.
- Maintain snacks/drinks inventory, restock, and provide recommendations for replenishments as needed.
- Receive, organize, and set up meal service for the onsite team.
- Receive, set up, and deliver catered meals for departmental meetings.
- Assist with engagement events.
- Uphold company policies and compliance standards in all office management practices.
- Ensure strict confidentiality of employee and organizational information while handling office services and administrative responsibilities.
- Stay informed about workplace management trends and best practices to drive continuous improvement.
- General maintenance skills, including a firm understanding of the usage of basic hand tools.
Skills & Requirements:
- Knowledge of proper food handling.
- Natural ability to connect with people and build rapport.
- Creative and resourceful.
- Previous experience in office services, kitchen management, or facilities maintenance is a plus.
- Strong organization, detail orientation, and time management skills.
- Ability to handle multiple tasks, prioritize effectively, and maintain attention to detail in a fast-paced environment.
- Excellent communication and interpersonal skills, fostering positive relationships with employees and vendors.
- Proficiency in workplace technology and tools for inventory management, communication, and coordination.
- Ability to lift heavy objects.
- Experience operating a motorized pallet jack.
- Occasional weekend work for special events or projects.
- High school diploma required
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ModMed Benefits Highlight:
At ModMed, we believe it’s important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits, including:
- Comprehensive medical, dental, and vision benefits, including a company Health Savings Account contribution,
- 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed, 100% of any matching contribution you receive is yours to keep.
- Generous Paid Time Off and Paid Parental Leave programs,
- Company paid Life and Disability benefits, Flexible Spending Account, and Employee Assistance Programs,
- Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed,
- Professional development opportunities, including tuition reimbursement programs and unlimited access to LinkedIn Learning,
- Global presence and in-person collaboration opportunities; dog-friendly HQ (US), Hybrid office-based roles and remote availability for some roles,
- Weekly catered breakfast and lunch, treadmill workstations, Zen, and wellness rooms within our BRIC headquarters.