Administrative Assistant

We are seeking a highly organized and proactive Administrative Assistant to support our team by managing essential administrative tasks and ensuring smooth day-to-day operations. The ideal candidate is experienced in using tools like ClickUp, Dropbox, Slack, Microsoft Office, Google Workspace, and ChatGPT to streamline workflows and enhance productivity. Key responsibilities include maintaining the company inbox, creating and managing tasks in ClickUp, organizing files, preparing weekly progress updates, and coordinating meetings and schedules.

Responsibilities:

• Manage and organize the company inbox (filter, flag, respond, and follow up)
• Turn emails and meeting notes into actionable ClickUp tasks
• Assign tasks and monitor progress in ClickUp
• Follow up with team members to make sure deadlines are met (4 team members)
• Maintain task statuses, due dates, and priorities
• Update files in our Dropbox folder in an organized way.
• Prepare light weekly progress updates or status checklists
• Occasionally coordinate simple client communications or scheduling
• Organize and schedule appointments and meetings.
• Develop and maintain a comprehensive filing system to enhance office organization

• Are comfortable using ClickUp (our project Management Software)

• Are comfortable using email software.
• Are comfortable in using Dropbox.
• Are comfortable in using Slack.
• Are comfortable in creating documents in Microsoft Word or Google Docs.
• Are comfortable in creating documents in Excel or Google Sheets.
• Are comfortable in using ChatGPT.
• Have at least 1-2 years of experience as an Admin Assistant
• Excellent communication skills, both verbal and written.
• Strong attention to detail to ensure accuracy in all administrative tasks.
• Proactive approach, aiming to create a positive experience for colleagues and visitors.
• Critical thinking and effective problem-solving skills.
• Creativity and innovation in managing and improving administrative tasks.

Schedule: Monday through Friday from 9:00 AM to 12:00 PM (GMT -8-00) Pacific Time (US & Canada)

• Competitive pay in US Dollars.
• You'll get to work with some amazing, respected business professionals.
• We really value and encourage input from our team members.
• We offer different payment methods (Zelle, Face Bank, Binance)
• You'll get paid every two weeks
• We'll provide you with the necessary equipment to work: Laptop, headset, mouse, and mouse pad.
• Birthday and work anniversary celebrations.
• Alliances with many brands grant extra benefits to freelancers.
• Weekly recreation dynamics that foster a healthy work environment.