Executive Assistant / Office Manager - Private Equity

Role : Executive Assistant / Office Manager

Location: London, St. James’s Square

Remote Working/Hybrid: Negotiable

Start Date: ASAP

About Us:

Eharo is a Private Equity Investment firm based in London, dedicated to investments in technologies and financial services.  Please only apply if you have at least 7 years of working experience as an Executive Assistant / Office Manager / PA.

Essential Experience:

• Minimum of 7 years’ experience as an Executive Assistant or Office Manager or Personal Assistant in a fast-paced corporate, investment, or professional services environment in a dynamic growing firm.
• Exceptional command of professional English, both written and verbal, with the ability to communicate confidently with C-level executives, clients, and international partners.
• Proven track record of supporting senior leadership with calendar management, travel coordination, high-volume correspondence, and confidential matters.
• Experience in managing high-pressure situations and shifting priorities with professionalism, speed, and accuracy.
• Demonstrated ability to act as a liaison with recruiters and headhunters, managing interviews, conducting screening interviews, candidate pipelines, and executive communications.
• In this role, you will also be actively involved with the Recruitment and Headhunting department. Prior experience in recruitment and headhunting is preferred.
• Strong attention to detail, organizational discipline, and a proactive, solutions-driven mindset.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), familiarity with virtual meeting platforms (Zoom, Microsoft Teams etc.), and other productivity tools.

• Understanding of the talent landscape within the financial services industry, including compensation structures, career progression, and key market players (preferred).
• Experience in developing and implementing office strategies that align with the goals.
• Ability to manage and prioritize multiple mandates while working under tight deadlines in a fast-paced environment.
• Expertise in employee relations, organizational development, and compliance.
• Strategic thinker with a proactive approach to office management, culture building, and development.

Preferred Experience:

• Prior experience supporting a C Level and senior executive in a dynamic, growing firm.
• Familiarity with recruitment pipelines, conducting screening interviews, interview scheduling, and candidate communications.

Core Responsibilities:

As an Executive Assistant / Office Manager, you will work directly with the senior leadership team to ensure the smooth running of the office and executive support functions. Your key responsibilities will include:

• Acting as the primary point of contact among C-Level executives including recruiters and partners.
• Managing calendars, scheduling meetings, and coordinating travel arrangements for senior executives.
• Supporting internal recruitment efforts through email communications, candidate tracking, and coordination with external recruiters.
• Ensuring smooth day-to-day office operations, including vendor and facilities management.
• Drafting, editing, and proofreading internal and external correspondence in high-quality business English.
• Handling sensitive materials with discretion and professionalism.
• Supporting key business initiatives through research, documentation, and reporting.

This is a core role in the business and a unique opportunity to grow into a strategic support function within a high-growth investment firm.

• Performance-based annual bonuses on top of the base salary
• Opportunity for fast career growth within the firm
• Exposure to high-level strategic operations and investor communications
• Hybrid work environment and flexible arrangements
• Supportive and professional workplace culture